Additional Resources: The annexes offer an array of M&E resources that can be applied to GBV programs, such as a data collection tool, a logical framework matrix, and illustrative indicators for GBV programming with performance reference sheets. They assist in understanding what is working and what is not in terms of achieving objectives. Additional Help: Staff Roles and Responsibilities for Monitoring, Evaluation, and Learning, How-To Note: Prepare and Maintain a Performance Management Plan (PMP), Performance Management Plan (PMP) Task Schedule Guidance and Template, Template: Performance Indicator Summary Table, Recommended Performance Indicator Reference Sheet, Drafting a Collaborating, Learning, and Adapting (CLA) Plan and CLA Plan Template, Multi-Year PMP Evaluation Plan Guidance and Templates, Additional Help: Activity Monitoring, Evaluation, and Learning Plan Template, Monitoring & Evaluation for a G2G Agreement, Third-Party Monitoring in Non-Permissive Environments, Webinar: How to Monitor Performance Based on a Theory of Change, Monitoring Organizational Capacity Development Efforts, Complexity-Aware Monitoring Discussion Note (Brief), Context Indicator Reference Sheet (CIRS) Guidance and Template, Additional Help: Disaggregating Monitoring Data, Monitoring Data Disaggregation by Geographic Location, Standard Foreign Assistance Indicators and USAID Performance Indicator Reference Sheet (PIRS) Cross Walk, How-To Note: Gender Integration in Performance Plans and Reports (PPRs), How-To Note: Conduct a Data Quality Assessment (DQA), How-To Note: Planning and Conducting Site Visits, Data Collection Methods and Tools for Performance Monitoring, Data Security Guidance: Protecting Beneficiaries, How-To Note: Strategy-Level Portfolio Review. The Evaluation Toolkit: Curates the latest USAID guidance, tools, and templates for initiating, planning, managing, and learning from evaluations primarily for USAID staff members who are involved in any phase of the evaluation process. Monitoring is integrated throughout the Program Cycle. “Managing for Results at USAID”, presentation prepared by Annette Binnendijk for the Workshop on Performance Management and Evaluation, New York, 5-7 October, 1998. Performance monitoring continues throughout strategies, projects, and activities.”. An Activity MEL Plan also needs to include additional monitoring approaches unique to that specific activity, reflective of the activity’s programmatic approach, operational context, and management needs. Feed the Future (FTF) is the U.S. Government’s inter-agency, multi-year, multi-billion dollar initiative for fighting global hunger and food insecurity across 19 Focus Countries. Monitoring is an important element of the Program Cycle at every stage and many of the E3 website’s pages under the Program Cycle menu have this management tool as a focus. USAID should ensure alignment of monitoring efforts, including sharing information about performance indicators, not only along the levels of the Program Cycle but also between USAID and its implementing partners as well as between implementing partners and their partners or sub-contractors. It provides guidance to USAID staff, implementing partners and the larger community of international relief and development practitioners on how to monitor and evaluate gender-based violence (GBV) interventions along the Relief to Development Continuum … Context monitoring should be used to monitor assumptions and risks identified in a CDCS Results Framework or project or activity logic model.”. For any data that are reported externally by the Mission, Data Quality Assessments (DQAs) must be conducted (see the Monitoring Toolkit page on data quality). Varallyay of ICF International developed the original version, called the Rapid-Monitoring of AIDS Referral Systems (R-MARS) Toolkit, which was piloted in Kenya and Thailand. Once a Mission or Washington Operating Unit (OU) has identified an appropriate number of performance and context indicators that meet their information needs, it is time to develop reference information for the indicators, done through indicator reference sheets. Purpose of this Toolkit. Data storage and security systems can range from simple hard copy files locked in file cabinets, to a password protected spreadsheet, to a sophisticated cloud based management system with role based access controls. Typically, observation happens in-person, but Missions are also finding creative ways to monitor, such as through satellite imaging and live video feeds. After approval, the Activity MEL Plan should evolve and adapt alongside the activity work plan, being updated at regular intervals based on what has been learned to date. The Activity MEL Plan should also include information on the activity’s Evaluation Plan and Learning Plan. The Program Cycle is USAID’s operational model for planning, implementing, assessing, and adapting development programming in a given region or country. For more information on these aspects of the PMP, please see the Evaluation Toolkit. USAID Learning Lab hosts a number of resources and examples that showcase how CLA has been used in practice. It is the CORs/AORs responsibility to review, collaborate on any necessary changes, and finally approve the plan. The Program Cycle is how policy gets translated into action and how USAID supports countries on their Journey to Self-Reliance. USAID regional and pillar bureaus may use monitoring data to understand trends across a region or sector, even though some of the nuances of individual Mission data points may be lost at this level. MONITORING, EVALUATION AND LEARNING. A PMP is created within three months of a Country Development Cooperation Strategy (CDCS) being approved and should be reviewed and updated regularly to make sure it accurately reflects what is happening in the Mission. The USAID Program Cycle The Program Cycle, codified in the Automated Directive Systems (ADS) 201, is USAID’s operational model for planning, delivering, assessing, and adapting development programming in a given region or country to achieve more effective and sustainable results in order to advance U.S. foreign policy.. Welcome to the e-version of the USAID Evaluation Toolkit! Qualitative data will often undergo content or pattern analyses to see trends. Make a general inquiry or suggest an improvement. USAID developed this toolkit to support the implementation of the U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. The information provided on this website is not official U.S. government information and does not represent the views or positions of the U.S. Agency for International Development or the U.S. Government. USAID Learning Lab hosts three toolkits to provide USAID staff and implementing partners with a curated set of resources to plan, implement and integrate monitoring, … A COMPLETE TOOLKIT FOR IMPROVING ACTION ND ACCOUNTABILITY USAID’s resources for measuring efforts to combat wildlife crime include three related companion pieces. As Activity MEL Plans are used by USAID’s partners to guide efforts and by USAID to manage the activity, it is important that these plans clearly detail how the partner will monitor performance as well as programmatic and operational context. The toolkit is organized to inform users how to monitor development interventions. If data are from third-party sources such as a government ministry or international organization, the source of that data should be accompanied by descriptive information on where and how the data can be accessed in the future, such as a link to a website where the data are available. ADS defines context monitoring as, “the systematic collection of information about conditions and external factors relevant to the implementation and performance of a Mission or Washington OU’s strategy, projects, and activities. Performance monitoring includes monitoring the quantity, quality, and timeliness of activity outputs within the control of USAID or its implementers, as well as the monitoring of project and strategic outcomes that are expected to result from the combination of these outputs and other factors. Where implementing partners are reporting monitoring data to USAID, there may be reporting requirements stated in awards, such as the requirement for quarterly or annual reports. Note: Some resources and additional links are available only to USAID staff. A Mission must identify monitoring indicators to monitor the results stated in the Results Framework. This training toolkit aims to increase the Monitoring and Evaluation (M&E) capacity, skills and knowledge of those who plan, implement, and... 2009 English Read More. Ensuring that USAID is using the highest quality data available for making decisions is of the utmost importance to the Agency. This is also an opportunity to ensure a consistent data analysis approach across a project or among multiple partners. For this reason, USAID has identified five data quality standards that all data from performance monitoring indicators must meet: As a means of verifying whether data are meeting these standards, USAID requires a Data Quality Assessment (DQA) be conducted on all data reported to an entity external from the original Mission or Washington Operating Unit (OU) that collected the data. WFP. Positive Youth Development Measurement Toolkit TOOLKIT OVERVIEW. Data storage and security standards are governed by a combination of programmatic needs, USAID policy, U.S. Government (USG) policy, and independent institutions such as the Institutional Review Board (IRB). This toolkit is a resource for development practitioners to assess the effectiveness of various CCA interventions. A Country Development Cooperation Strategy (CDCS), or regional equivalent (RDCS), is a formal strategy document that details what a Mission or Washington Operating Unit (OU) intends to achieve over the five years that the strategy will be implemented. This should be documented in the PIRS. Below are resources that reinforce the need for monitoring and evaluation. The Toolkit is organized to inform users how to monitor development interventions. Through the strategy development process, a Mission creates a Results Framework that depicts the integrated hierarchy or flow of results to be achieved in order to reach stated Development Objectives (DOs). For example, is information coming from focus groups with beneficiary farmers, or is it a nationwide survey of small business owners? Welcome to the USAID Monitoring Toolkit! USAID Toolkit For Monitoring and Evaluating Gender-Based Violence Interventions Along the Relief to Development Continuum USAID developed this toolkit to support the implementation of the U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. Tool Kit for Monitoring and Evaluating Breastfeeding Practices and Programs Mary S. Lung™aho For additional guidance about USAID’s Privacy Policy, see ADS 508. Prior to utilizing monitoring data, USAID staff should consider what information will be relevant and ensure that it is ready in time for that use. Find out about career opportunities at USAID. USAID Monitoring Toolkit (USAID 2017a) for more detail on different types of indicators. For guidance on USAID’s open data policy, USAID staff and partners should refer to ADS 579. PMPs should take the illustrative information first laid out in the CDCS and revise it or expand on it to create a comprehensive list of performance and context monitoring approaches, including indicators, which will actually be used throughout the life of the strategy. Then, the USAID-funded MEASURE Thinking about and planning around all of these data-related issues can help ensure that data are of sufficient quality to be useful for the Mission, Agency, and other stakeholders as they continue to make important strategy and programming decisions. Detail on different types of indicators an Evaluation is needed or to inform users how monitor... ) inputs be disaggregated by sex to USAID through formal management information systems identifiable.. 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